2023 Parish Council Meeting Agendas

Annual Meeting of the Parish Council - 15 May 2023

SOUTH KELSEY & MOORTOWN PARISH COUNCIL
 
Annual Meeting to be held on Monday, 15 May 2023 at 6.30pm
South Kelsey Village Hall
 
AGENDA
Public Forum
  • Open Meeting – 10 minute public forum
  • Reports from District and County Councillors
Council Meeting
  1. Election of the Chair 2023/24
  2. Election of Vice-Chair 2023/24
  3. Apologies for absence and acceptance of any reasons given
  4. Receive Declaration of Acceptance of Office for members - to be signed and witnessed by the Clerk prior to meeting
  5. Extension receiving Declaration of Acceptance of Office for absent members - approve extension for 3 July 2023
  6. Receipt of Code of Conduct - to be sent to the Clerk - electronic forms permitted
  7. Register of Interest - to be sent to the Clerk by end May - electronic forms permitted
  8. Declarations of interest in accordance with the Localism Act 2011
  9. Minutes: 
    • Approve the minutes of the Parish Council held on 3 April 2023 and be signed by the Chair as true and accurate record of the meeting
  10. Policies -
    • Co-Option Policy, Procedures and supporting documentation - to be adopted
    • Standing Orders - approve amendments to the training section and staff handling (Section 19) 
  11. Exercise power to co-opt members within 35 days from the day by which person elected would have taken seat
  12. Annual Return for the year ended 31 March 2023
    • Approve Annual Governance Statement for 2022/23 - Chair and Clerk to sign [Section 1] of the Annual Return dated 31 March 
    • Execute review of the effectiveness of internal audit
    • Approve Statement of Accounts for 2022/23 - Chair and Clerk to sign Section 2 of Annual Return dated 31 March
    • Annual Governance and Accountability Return and Exemption Certificate - to be signed by the Chair
    • Appoint Internal Auditor for Financial Year 2022/23
  13. Approve insurance renewal 
  14. Clerk’s report on matters outstanding and correspondence
  15. Finance and accounts for payment
  16. Planning: 
    • 146559 - Planning application for change of use of cafeteria/bar to office accommodation, change of use from touring caravan area to siting of 37no. static caravans and 4no. holiday homes being variation of condition 9 of planning permission 145001 granted 16 August 2022 - to allow the static caravans to be occupied for 12 months a year.
    • 146159 - Planning application for change of use from storage/scrap yard to site for lodges.  Land off Station Road Moortown Market Rasen LN7 6HZ.  Objections and comments sent 9th March 2023 – awaiting results.
  17. Allotment
  18. Items for the Agenda of meeting on 5 June 2023