2023 Parish Council Meeting Agendas

Meeting Agenda - 5 June 2023

SOUTH KELSEY & MOORTOWN PARISH COUNCIL
 
Meeting to be held on Monday, 5 June 2023 at 7.00pm
South Kelsey Village Hall
 
AGENDA
 
Public Forum
  • Open Meeting – 15 minute public forum
  • Reports from District and County Councillors
 
Council Meeting
  1. Apologies for absence and acceptance of any reasons give
  2. Declarations of interest in accordance with the Localism Act 2011
  3. Minutes:
    • Approve the minutes of the Annual Meeting of the Parish Council held on 15 May 2023, whereby they be signed by the Chair as true and accurate record of the meeting
  4. Co-option of Members & Declaration(s) of Acceptance of Office
  5. Policies and supporting documents - Review, approve and adopt:
    • Standing Orders - approve and adopt amended policy (staff handling (Section 19) and addition of training (Section 25))
    • Communications Policy - approve and adopt policy drafted 27 June 2022
    • Complaints Procedure - approve and adopt policy drafted 27 June 2022
    • Financial Regulations - approve and adopt policy drafted 27 June 2022
    • Freedom of Information - approve and adopt policy drafted 27 June 2022
    • GDPR Toolkit - approve and adopt policy drafted 27 June 2022
    • GDPT Quick Start Guide - approve and adopt policy drafted 27 June 2022
    • GDPR General Date Protection Policy - approve and adopt policy drafted 27 June 2022
    • GDPR Data Breach Policy - approve and adopt policy drafted 27 June 2022
    • GDPR Subject Access Request - approve and adopt
    • GDPR Records and Retention Policy - approve and adopt policy
    • Openness & Transparency Policy - approve and adopt policy
    • Risk - Health & Safety Risk Assessment - approve and adopt policy drafted 27 June 2022
    • Risk Management Document - approve and adopt policy drafted 27 June 2022
    • Disclosure of Interests - approve and adopt policy drafted 27 June 2022
    • Planning Policy - approve and adopt policy drafted 27 June 2022
    • Grant Awarding - approve and adopt policy
    • Equality and Diversity Policy - approve and adopt policy
    • Expenses Policy - approve and adopt policy
    • Appraisal and Training Policy - approve and adopt policy
    • Home Working Policy - approve and adopt policy
    • Anti Harassment and Bullying Policy - approve and adopt policy
    • Disciplinary Policy - approve and adopt policy
    • Grievance Policy - approve and adopt policy
    • List of documents - update per the above
  6. Annual Return for the year ended 31 March 2023
    • Approve Annual Governance Statement for 2022/23 - Chair and Clerk to sign [Section 1] of the Annual Return dated 31 March
    • Approve Statement of Accounts for 2022/23 - Chair and Clerk to sign Section 2 of Annual Return dated 31 March
    • Execute review of the effectiveness of internal audit
    • Annual Governance and Accountability Return and Exemption Certificate - Chair to sign
    • Appoint Internal Auditor for Financial Year 2022/23
  7. Clerk’s report on matters outstanding and correspondence
  8. Finance and accounts for payment
    • Invoices:  West Lindsey District Council, Defibrillator Maintenance Service annual charge 22/23, £100
    • Contractural:  Clerk’s wages, May 2023 - TBC
  9. Clerk’s Employment Contract - review and approve amendments
  10. Planning:
    • 146688 - Received 23 May 2023.  Planning application for single storey rear extension, replacement porch and erect detached double garage. At Woodland View Station Road Moortown Market Rasen LN7 6HZ - to be discussed.
    • 146612 - Received 17 May 2023.  Planning application for a replacement livestock building.
      At Hall Farm Thornton Road South Kelsey Market Rasen LN7 6PS – to be discussed.
    • 146559 - Planning application for change of use of cafeteria/bar to office accommodation, change of use from touring caravan area to siting of 37no. static caravans and 4no. holiday homes being variation of condition 9 of planning permission 145001 granted 16 August 2022 - to allow the static caravans to be occupied for 12 months a year.  Objections and comments sent 22 May 2023 - awaiting results.
    • 146159 - Planning application for change of use from storage/scrap yard to site for lodges.  Land off Station Road Moortown Market Rasen LN7 6HZ.  Objections and comments sent 9th March 2023 – awaiting results.
  11. Training Requirements - plan
  12. Personnel Committee - appoint member(s) and approve update of Terms of Reference
  13. Community Speed Watch - update
  14. Kelsey in bloom - Flower boxes maintenance
  15. Broadband - update and action plan
  16. Banking - update
  17. Items for the Agenda of meeting on 3 July 2023