Draft Minutes of the Parish Council Meeting held in South Kelsey Village Hall on Monday 13 July 2026 at 7.00 pm
Present: Cllr Nicola Hall (Chair), Cllr Garry Dickinson (Vice-Chair), Cllr Amanda Suddaby Absent: Cllr Julie Todd, Cllr Joe France, Cllr Martin Booth, County Cllr James Bean In attendance: District Cllr Peter Morris, Christine Major (Clerk/RFO)
Update from County Councillors:
LCC: Cllr Bean – sent apologies and had nothing to report,
WLDC: Cllr Morris – reported that the results of the Local Government Review will be released shortly.
Formal Parish Council Meeting commenced; Standing Orders invoked:
26/066 To receive apologies and reasons for absence: Apologies were received from Cllrs Todd, France and Booth, which were accepted.
26/067 To receive declarations of interest under the Localism Act 2011 - being any pecuniary or non-pecuniary interest in agenda items, not previously recorded on Members’ Register of Interests: none noted.
26/068 To approve draft minutes of the Meeting of Parish Council held on Monday 8 June 2026 and the Extraordinary Meeting of the Parish Council held on 21 June 2026: It was RESOLVED that the minutes detailed be accepted as a true record and duly signed by the Chair.
26/069 Finance Summary and Accounts for Payment:
- Accounting Statements & Unity Trust Bank Statement
After review, it was RESOLVED that the Accounting Statements for the period 1 April 2026 and 30 June 2026 be approved as true record, and that the Unity Trust Bank list of transactions dated 30 June 2026 reconciles against the accounting statements.
- Schedule of Payments: After review, it was resolved to approve payments according to the Schedule of Payments and supporting invoices:
No. Date Ref. Payee Details VAT Total
1 15.6.26 831 Ian Moore 12.6.26 Grass Cut 23.00 138.00
2 30.6.26 851 Ian Moore 26.6.26 Grass Cut 23.00 138.00
3 15.6.26 659 HP Ink Ink 11/5-10/6/26 1.08 6.49
4 30.6.26 10786 Cttee SKVH Hall Hire 15,21.6.26 24.00
5 30.6.26 C Major June 26 22hrs+10hrs OT 367.20
6 30.6.26 C Major WFH Expenses 26.00
7 2.7.26 03648 Elan City 2 x Speed Signs 936.00 5615.98
8 2.7.26 7280 Elecfix/GD Security Nuts 13.32 15.98
9 3.7.26 311308 Start Traffic/GD Sign Clamps 11.77 70.61
10 5.7.26 8729 Electricfix/GD Barrier Fencing 5.00 29.99
- Incoming Payments: After review, it was RESOLVED that incoming interest payment of £147.99 was correct.
26/070 Clerk’s Report on Matters Outstanding and Correspondence: no further action was required.
26/071 Moortown bus shelter: the PC are applying for a grant to refurbish the bus shelter, which is in a bad state of repair with apparent subsidence. Cllrs Hall and Dickinson met with Highways to discuss the subsidence and seek to identify any cause. It was thought that a collapsed dyke may be the problem, but Highways confirmed that the short section of dyke to the west of Flinders House is only an overflow section which does not extend further. It was suggested that bore holes could be drilled adjacent to the bus shelter, but it was considered the likely cause relates to the foundations not being up to current standards in the original install. District Cllr Morris queried who has responsibility for the bus stop. After discussion, it was RESOLVED to request a copy of the agreement which states that the bus shelter is the responsibility of the parish council, and if this is confirmed, it was RESOLVED to contact the insurance company in order to make a claim for the subsidence.
26/072 Accounting methods and statements: after discussion it was RESOLVED to continue with net figures for accounting purposes, as is correct for parish councils where any VAT is reclaimed.
26/073 Community Speed Watch: An Archer Survey was conducted in Moortown recently. The data will be sent to the clerk and Cllr Dickinson.
Cllr Dickinson confirmed the 2 new Speed Indicator Devices have been installed B1205 S Kelsey westbound, B1434 Moortown northbound and it was RESOLVED to download the data monthly. Thanks were extended to Cllr Dickinson for undertaking the installations.
After discussions about other methods of speed reduction, it was RESOLVED to look into the possibility of community speed monitoring; Lincolnshire Road Safety Partnership have agreed to look into painting speed signs on the road, and County Cllr Morris will look into obtaining 40mph signs for lamp posts.
26/074 Lincolnshire Minerals and Waste Local Plan, Proposed Submission Version Regulation 19 consultation: after discussion, it was agreed that the proposed Minerals and Waste Local Plan, particularly Policy SM10 (Energy minerals), is not sound because its approach to hydrocarbon development does not adequately consider climate change, sustainable development, and the UK's carbon reduction obligations. The parish council recommends amending the policy to align better with climate and sustainability objectives. We also propose a minor change to Policy DM1 to give clarity so that planning decisions consider the combined cumulative impacts of development on residents' quality of life, rather than assessing impacts separately. It was RESOLVED that Cllr Suddaby would compose a comment for submission by the clerk prior to the deadline on 31 July 2026.
26/075 Assets and Disposals Policy: after discussion it was RESOLVED to approve an Assets and Disposals policy in order to regulate how to dispose of items to create a paper trail to track items of value on the Asset Register. Clerk to arrange.
26/076 Incident in Play Area: firstly, the Parish Council expressed their best wishes to the member of the public who was involved in an incident on the accessible roundabout and hope that their recovery is speedy. The council also extended their thanks to the member of the public who drew the incident to our attention.
The Clerk confirmed the procedure following the accident has been followed: HSE, the installer and our insurers have all been notified of the incident. The roundabout has been closed and Heras fencing installed. An independent inspection has been arranged for 13 July 2026, and once the results have been obtained, a decision will be taken regarding an Extraordinary Meeting to agree next steps. Thanks were extended to Cllr Dickinson who arranged for the roundabout to be closed off at short notice.
Cllrs Hall and Dickinson had attended Visual Play Inspection training recently and proposed that minor amendments are required to our documentation. It was noted that weekly inspection reports should be stored for 21 years. Monthly/quarterly inspections require more detail and Cllr Hall will investigate options for these. The Clerk will research the best way to record and retain the inspection reports digitally. It was RESOLVED to revise the Accident Policy and Procedure and present at the next meeting. It was also RESOLVED to revise the Retention Policy to reflect the retention period for the regular inspections and also present at the next meeting. As these policies were both reviewed and approved at the May AGM, a motion will be required to enable amendment within a six-month period.
26/077 Agenda items for the Parish Council Meeting to be held on Monday 14 September 2026:
Accident Policy and Procedure
Retention Policy
Motion to amend Play Policies within six months or previous agreement
Play policy, including inspection arrangements
Three-year plan
Emergency plan
Moortown Bus shelter
Community Speed Watch
Bird excrement on play equipment
Parish Council meeting closed at 8.55 pm
Date and Time of Next Meeting
to be held at the Village Hall, South Kelsey
on Monday 14 September at 7.00 pm