Draft Minutes of the Parish Council Meeting 8 June 2026
Present: Cllr Nicola Hall (Chair), Cllr Garry Dickinson (Vice-Chair), Cllr Julie Todd, Cllr Amanda Suddaby, Cllr Joe France, Cllr Martin Boot
Absent: District Cllr Morris
In attendance: County Cllr James Bean, Christine Major (ClerkRFO)
Update from County Councillor:
County Cllr Bean confirmed that the missing bollards on the B1434 in Moortown are definitely arranged but waiting for available staff. He has raised the issue of the length of the 40mph speed limit in Moortown, and if it can be extended. Once they have established this, consideration will be given to painting speed limit signs on the road.
Formal Parish Council Meeting commenced; Standing Orders invoked:
26/046 To receive apologies and reasons for absence: District Cllr Morris sent his apologies which were accepted.
26/047 To receive declarations of interest under the Localism Act 2011 - being any pecuniary or non-pecuniary interest in agenda items, not previously recorded on Members’ Register of Interests: none noted.
26/048 To approve draft minutes of the Annual Meeting of Parish Council held on 11 May 2026: It was RESOLVED that the minutes of the Annual Meeting of the Parish Council held on 11 May 2026 be accepted as true records and duly signed by the Chair.
26/049 Finance Summary and Accounts for Payment:
- Accounting Statements & Unity Trust Bank Statement : After review, it was RESOLVED that the Accounting Statements for 31.5.26 be approved as true record, and that the Unity Trust Bank statements dated 31.5.26 reconciled against the accounting statements.
- Schedule of Payments: After review, it was resolved to approve payments according to the Schedule of Payments and supporting invoices:
Ref./Date/Ref Payee and Details ___________________VAT Total
1 15.5.26 Inv782 Ian Moore Contracting Grass cut 14.5.26 23.00 £138.00
2 29.5.26 Inv810 Ian Moore Contracting Grass cut 29.5.26 23.00 £138.00
3 9.4.26 1907033936 WLDC Defibrillator Maint. Moortown 19.00 £114.00
4 9.4.26 1907033935 WLDC Defibrillator Maint. S. Kelsey 19.00 £114.00
5 11.5.26 C Major May 26 22hrs+10hrsOT+WFH £338.20
6 31.5.26 10783 SK Village Hall Cttee. Hall hire 11.5.26 £16.00
7 11.5.26 41505 HP Ink/C Major ink 11.4.26-10.5.26 1.08 £6.49
Total: £864.69
26/050 Clerk’s Report on Matters Outstanding and Correspondence: no further action was required.
26/051 Three year plan: still in progress. It was RESOLVED for Councillors to take sections of the current three-year plan for review and development. This will be revisited during the meeting in September.
26/052 Emergency plan: after considering model emergency plans for adoption, County Cllr Bean advised the Lincolnshire Resilience Forum is available to assist parish councils in producing an Emergency Plan. It was RESOLVED for the Clerk to contact the Officer for advice.
26/053 Community Speed Watch:
- Speed limit signs within village: Cllr Dickinson enquired about different signs – larger and yellow surrounds. County Cllr Bean will ask Highways if they are willing to supply these and if funding is required.
- Speed indication device data: Cllr Dickinson reported he has downloaded the information from the SID in Moortown, which establishes the number of vehicles and speeds, which evidences a large proportion of speeding vehicles. After discussion, it was RESOLVED to request an Archer survey to establish volume of speeding vehicles through Moortown.
- CSW additional traffic calming measure: After discussion, it was RESOLVED that Cllr Dickinson will liaise with Lincolnshire Road Safety Partnership/CSW and make enquiries about availability of speed guns for loan.
- Update on additional poles/SIDs: the poles are scheduled to be installed in June. Once they are installed, clerk to order the new SIDs.
25/054 Moortown bus shelter: Cllr Hall contacted LCC about grant funding for bus shelters. They directed us to Highways to ensure we have permission to install a new bus shelter on the site. It is a replacement; however, owing to subsidence, Cllr Hall requested a site-visit from Highways to confirm what is required, but has heard nothing since. County Cllr Bean agreed to contact Highways to establish why there had been a delay.
26/055 AGAR Section 3 External Audit and Report and Certificate 2024/25: after discussion about the ‘except for’ items on the 2024/25 external audit, it was RESOLVED that the Clerk will a) clarify the Parish Council is the sole managing trustee of the park charity, b) restate the asset register, and c) restate the precept to exclude the £100 grant from West Lindsey District Council.
26/056 Policies, new and for review: after discussion, it was RESOLVED to approve the following Governance Policies, Policies and Forms. Clerk to upload onto the website:
- Code of Conduct
- Complaints Policy
- ICO Model Publications
- Financial Risk Assessment, Risk Management Scheme
- Risk Assessment Template
- Grievance Policy
- Disciplinary Policy
- Data Breach Policy
- Dignity at Work Policy
- Equality and Diversity Policy
- Subject Access Request
- Accessibility Statement
26/057 Intermediate Internal Audit Report 2025/26: the clerk reported on the intermediate audit report, received from the Internal Auditor on 22 May 2026, and confirmed that recommendations have been addressed prior to meeting with the IA on Monday 15 June.
26/058 Bank signatories: there are currently 2 bank signatories. To ensure resilience, additional bank signatories would be desirable. After discussion, Cllr Dickinson agreed to become a signatory, and it was RESOLVED that the clerk will arrange this with Unity Trust Bank.
26/059 Personnel Committee Meeting: the Personnel Committee is due to meet once a year to review employment-related policies and procedures as well as the clerk’s job description and contract of employment. After discussion, it was resolved that the committee will meet in October, prior to the clerk’s annual appraisal in November.
26/060 Document Storage: after discussion, it was RESOLVED that the SID equipment and deeds would be returned Cllr Dickinson’s safe, and clerk will arrange a fireproof storage box for the storage of minutes and other documentation.
26/061 Workplace Pension: for the sake of good order, the Chair confirmed that the PC does not meet the criteria to offer a workplace pension, although the clerk can opt in, but it is optional. The clerk confirmed the parish council’s compliance; the annual Summary of our re-declaration of compliance was submitted to the Pensions Regulator 29 December 2025.
26/062 Agenda items for the Parish Council Meeting to be held on Monday 13 July 2026:
Asset disposal policy
CSW
Emergency Plan
Bus shelter
South Kelsey Noticeboard
Parish Council meeting closed at 8.20 pm
Date and Time of Next Meeting
to be held at the Village Hall, South Kelsey
on Monday 13 July 2026 at 7pm