Meeting minutes June 2023
SOUTH KELSEY & MOORTOWN PARISH COUNCIL
Draft Minutes of the Parish Council Meeting
held in the Village Hall on 5 June 2023 at 7pm
Present: Cllr Juliet Coleman-Scott (Chair), Cllr Tina Wiles and Cllr Nicola Hall
Absent: Cllr Craig Marriot
In attendance: Co-option applicants:- Alan Niven, Carol Niven and Harry Felstead-Solley. County Councillor Tom Smith, District Councillor Peter Morris, Gina Andrews (Clerk) and four members of the public
Public forum for parishioners to ask questions:
Residents raised concerns regarding the following:
Neighbourhood Plan update: Cllr Craig Marriott is lead councillor for the Neighbourhood Plan and will be back from holiday to continue with the NP in July 2023. Minutes will be produced for NP meetings.
Park Committee: Cllr Craig Marriott is lead councillor for the Park Committee and will be back from holiday to recommence in July 2023. Minutes will be produced for all committee meetings.
Welcome Signs: To be discussed within the Speedwatch agenda item during the meeting.
Pig Farm: Resident confirmed the Secretary of State has requested an Environmental Impact Assessment.
Moortown Road patches: Resident concerned the patches will not last long. Cllr Smith confirmed that Highways will be resurfacing the road in the next financial year.
Flooding: Resident requested update, as their property is still at risk from flooding. Cllr Smith confirmed that he is meeting with the Head of Highways and will discuss the flooding drain at the residents property. ACTION TS
Brandy Wharf: Concerns regarding the road being dug up by Anglian Water after recent resurfacing. Cllr Smith confirmed he would follow up with Highways for clarification on the scheme. Resident suggested signage was needed to keep motorists safe. ACTION TS
Speeding: To be discussed at agenda item during the meeting.
Update from County and District Councillors:
LCC: County Councillor Tom Smith visited Watermill Leisure Park on 5 June 2023 and confirmed they had implemented the suggested key fob system to allow for checks and provide records of guests on the site. Cllr Smith confirmed that he has seen their red flag policy. Cllr Smith confirmed that the Park will be making another planning application shortly.
District Councillor Peter Morris reported that after no overall majority at WLDC, the Liberals have formed a coalition with several Independents. Therefore, WLDC is to be governed by a coalition and because no party holds an overall majority, it’s possible that there may be some delay in matters being agreed.
District Councillor Peter Morris confirmed that the Lincolnshire show will take place on 21 and 22 June and that LCC will have a stall at the show.
Formal Parish Council Meeting commenced; Standing Orders invoked:
66/33 To receive apologies and reasons for absence:
It was proposed, seconded and RESOLVED to note apologies from Cllr Craig Marriot with valid reasons for absence accepted.
67/34 To receive declarations of interest under the Localism Act 2011 - being any pecuniary or non-pecuniary interest in agenda items, not previously recorded on Members’ Register of Interests:
None noted
68/35 To approve draft minutes of the Annual Meeting of the Parish Council held on 15 May 2023:
It was proposed, seconded and RESOLVED that the minutes of the Annual Meeting of the Parish Council Meeting held on 15 May 2023 be accepted as a true record and duly signed by the Chair.
69/36 Co-option of Members & Declarations of Acceptance of Office
It was noted that three Co-options applications had been received and reviewed by the Parish Council. The Chair introduced the applicants: Alan Niven, Carol Niven and Harry Felstead-Solley to the meeting. After discussion it was proposed, seconded and RESOLVED that Harry Felstead-Solly, Alan Niven and Carol Niven be co-opted as members of the council.
Declarations of Acceptance of Office for Cllrs Harry Felstead-Solly, Alan Niven and Carol Niven were signed and witnessed by the Clerk. These are to be retained by the Clerk and be made available to the public as and when required.
70/23 Policies and supporting documents:
Standing Orders: Amendments were reviewed and it was proposed, seconded and RESOLVED that the amended Standing Orders being approved and adopted.
Outstanding policies: It was proposed, seconded and RESOLVED that all remaining policies be updated by Cllr Wiles and be circulated to council members in small batches for review, whereafter they can approved, adopted and published on the website by the Clerk, in sections as approved by council. ACTION TW/GA
71/23 Annual Return for the year ended 31 March 2023:
It was proposed, seconded and RESOLVED that:
- The Annual Governance Statement for 2022/23 be approved and signed by the Chair and Clerk
- Statement of Accounts for 2022/23 be approved and signed off by the Chair and Clerk
- The Annual Governance and Accountability Return and Exemption Certificate be approved and signed by the Chair and Clerk
- An Internal Auditor for Financial Year 2022/23 will appointed at a later date as approved by the Council.
72/23 Clerk’s Report on Matters Outstanding and Correspondence:
The Clerk presented her report and list of correspondence received to the meeting.
Emails: the Clerk reported that LALC advised local council to use .gov email addresses for safety and ease of control. It was proposed, seconded and RESOLVED that email addresses can continue to be set up by the councillors and that .gov emails were not necessary for the council at present.
Allotment: the Clerk has spoken to a resident interested in taking on the allotment. It was proposed, seconded and RESOLVED that the wild flower section, that already has it’s own walkway and gated entrance, be kept by the Council for public use and that Cllrs Coleman-Scott and A Niven meet with the resident to discuss the allotment plot and contract. ACTION JCS/AN/GA
Broadband: The Clerk confirmed that Openreach will be holding a community meeting to discuss their broadband infrastructure project on 12 June at 6.30pm at North Kelsey Village Hall.
Watermill Leisure Park: The Clerk has been emailed by the park for assistance informing the local area about their annual outdoor music festival, to take place on 31 May 2023. This is a private event for Watermill residents only. It was proposed, seconded and RESOLVED that the Council should remain impartial and that the Clerk would contact Watermill with a link to the community group to assist with their communication to local residents.
73/23 Finance and Accounts for Payment:
It was proposed, seconded and RESOLVED that the following accounts payable be settled:
- West Lindsey District Council, defibrillator maintenance 22/23 - £100
- South Kelsey Village Hall, May 2023 meetings - £66
The following contractual obligations were noted (such payments resolved to be settled during the meeting of 3 April in accordance with the Financial Regulations item 5.6):
- Clerks wages and expenses, May 2023 - £449.39
- AJ Williams grass cutting, 19 May 2023 - £79.80
74/23 Clerk’s Employment Contract review:
It was proposed, seconded and RESOLVED that the meeting move to a closed session at the end of the meeting.
It was noted that amendments to Clerk’s employment contract have been agreed.
75/23 Planning:
146688 - Received 23 May 2023. Planning application for single storey rear extension, replacement porch and erect detached double garage. At Woodland View Station Road Moortown Market Rasen LN7 6HZ. After discussion, it was proposed, seconded and RESOLVED that the Council has no objections.
146612 - Received 17 May 2023. Planning application for a replacement livestock building at Hall Farm Thornton Road South Kelsey Market Rasen LN7 6PS. After discussion, it was proposed, seconded and RESOLVED that the Council check that this is for a replacement, and not an extension/additional, building prior to confirming there are no objections. ACTION PC
146559 - Planning application for change of use of cafeteria/bar to office accommodation, change of use from touring caravan area to siting of 37no. Static caravans and 4no. holiday homes being variation of condition 9 of planning permission 145001 granted 16 August 2022 - to allow the static caravans to be occupied for 12 months a year. It was noted that objections and comments were sent on 22 May 2023 and that the result is outstanding.
146159 - Planning application for change of use from storage/scrap yard to site for lodges. Land off Station Road Moortown Market Rasen LN7 6HZ. It was noted that objections and comments were sent on 9 March 2023 and that the result is outstanding.
76/23 Training Requirements:
The council reviewed the LALC training schedule for 2023. It was proposed, seconded and RESOLVED that councillors contact the Clerk with any training requirements from the LALC Core Training list. It was noted that the cost of core training is included in the council’s Annual Training Scheme membership but that lunch and travel costs are to be settled by the councillor.
77/23 Personnel Committee, appointment of new member and update Terms of Reference:
It was noted that the Personnel Committee had a vacancy due to a councillor not re-standing for election. Cllr Wiles explained to the meeting the purpose of the Personnel Committee and asked if anyone would like to be appointed. To allow time for consideration the appointment will be deferred until the next meeting.
78/23 Community Speed Watch update:
Cllr Wiles reported to the council that Spalding Today confirmed that Lincs Road Safety Partnership do not want uncalibrated data from smart signs.
Cllr Niven reported that speed indicator signs had been fitted in other parishes and councils noted a demise in speeding. Cllr Niven further reported the sign could moved, there are no rolling fees and the cost is a one-off payment. It was noted that a pole would need to be provided and sited by Highways. The meeting noted that there is currently no grants available but that CIL funds may be available.
Cllr Smith confirmed that Highways suggested that only 2 out of the four entrances in each of South Kelsey and Moortown would be able to have speed gates installed. The meeting noted that Brigg Road into Moortown and Waddingham Road in South Kelsey would be the most beneficial entrances/sites for gates.
It was proposed, seconded and RESOLVED to obtain quotes for gates and compare costs with speed indicator signs and that a post on social media be published to request interest from local carpenters be. The Clerk is resend locations to Cllr Smith. ACTION GA/AN
79/23 Kelsey in bloom, flower boxes update:
Deferred to next meeting
80/23 Broadband action plan:
It was proposed, seconded and RESOLVED that Cllr Hall attend the community meeting on 12 June to gain clarification on the project and to try and get an indication of package costs. ACTION NH
81/23 Banking update:
Deferred to next meeting
82/23 Items for the Agenda of meeting on 3 July 2023:
- Planning
- Policies update
- Personnel Committee
- Broadband update
- Speedwatch update
- Neighbour Plan
- Park Committee
- Kelsey in Bloom, flower boxes plan
- Allotment update
- Banking update
- Asset review
Parish Council moved to closed session at 21.00 to discuss exempt information
Date and Time of Next Meeting
to be held at the Village Hall, South Kelsey
on Monday, 3 July 2023