Meeting minutes July 2023

SOUTH KELSEY & MOORTOWN PARISH COUNCIL
 
Draft Minutes of the Parish Council Meeting
held in the Village Hall on 3 July 2023 at 7pm
 
Present: Cllr Juliet Coleman-Scott (Chair), Cllr Tina Wiles, Cllr Nicola Hall, Cllr Craig Marriott, Cllr Alan Niven, Cllr Carol Niven and Cllr Harry Felstead-Solley
 
Absent: N/A
 
In attendance: County Councillor Tom Smith, District Councillor Peter Morris, Gina Andrews (Clerk) and one member of the public
 
Public forum for parishioners to ask questions:
 
A resident raised concerns regarding the following:
 
Egdon Drilling:  Oil exploration company, Egdon Resources, has pulled out of their appeal (against the decision made by Lincolnshire County Council) for their application for oil drilling.  Inspectors raised questions whether the application should have been made under Section 73.  Campaign group North Kelsey SOS sought the services of several experts and provided 245 pages evidence of history of shortcomings and problems with the  planning application.
 
There are now concerns that Egdon will be making a new application  for oil exploration at the site (Land to the East of Smithfield Road, North Kelsey Moor) with updated reports.  This will cause further prolonged anxiety to local residents.  It was also noted that Edgon will shortly be taken over by an American company.
 
Cllr Morris commended North Kelsey SOS on their campaign efforts.  Cllr Coleman-Scott confirmed that the Parish Council supports the views the local residents.
 
 
Update from County and District Councillors:
 
WLDC: District Councillor Peter Morris reported that West Lindsey bin wagons are going solar.  They will be using solar power for the lifting equipment  and is estimated to save 600L of diesel a day. 
 
District Councillor Peter Morris confirmed that the RAF Scrampton hearing for the plan to move Guy Gibson’s dog from Lincolnshire Showground commences next week (w/c 9 July 2023).
 
LCC: County Councillor Tom Smith reported that the pothole on the Moortown junction has been filled.  However, he will be raising concerns with Highways that this may have been caused by subsidence and suggest further investigation.
 
Cllr Smith confirmed that requests to extend the length of road being resurfaced at Brandy Wharf have been made.  And confirmed that Anglian Water would be responsible for fixing any damage to the road caused by their contractors.
 
Cllr Smith asked if there had been any more drainage issues.  It was noted that the drain outside the St Mary’s Church is blocked with the road flooding.  Cllr Smith confirmed he will request this is investigated, as well as the resident’s property that was raised at the meeting on 5 June 2023.
 
Cllr Hall raised issues regarding LLC planning application PL/0040/23 (mineral extraction at land of North Kelsey Road, Caistor).  Concerns regarding the planned route through Moortown, South Kelsey and Brandy Wharf were noted.  As Cllr Smith is on the planning committee he was unable to discuss the planning application at length.  Cllr Smith confirmed the route was deemed as an acceptable route, being to least inhabited.
 
It was noted that the Parish Council was not an official statutory consultee. After discussion it proposed, seconded and RESOLVED that Cllr Hall contact Caistor’s Town Clerk to support Caistor Town Council’s decision if they intend to submit an objection.  ACTION NH
 
 
Formal Parish Council Meeting commenced; Standing Orders invoked:
 
83/23 To receive apologies and reasons for absence:
None.
 
84/23 To receive declarations of interest under the Localism Act 2011 - being any pecuniary or non-pecuniary interest in agenda items, not previously recorded on Members’ Register of Interests:
None noted
 
85/23 To approve draft minutes of the Parish Council held on 5 June 2023:
It was proposed, seconded and RESOLVED that the minutes of the Parish Council Meeting held on 5 June 2023 be accepted as a true record and duly signed by the Chair.
 
 
86/23 Clerk’s Report on Matters Outstanding and Correspondence:  
The Clerk presented her report and summary of correspondence received to the meeting.
 
Correspondence from Watermill Leisure Park reference AA signs and their proposal to hold a public meeting were noted. The PC confirmed that they would be unable to attend as representatives of the Council but would be able to attend as members of the public.
 
The Clerk confirmed that part of the Parish Council’s LALC subscription is paid over to NALC therefore the PC are automatically members  of NALC.
 
 
87/23 Policies and supporting documents:
Draft policy documents were circulated to members the week prior to the meeting.
 
After discussion, it was proposed, seconded and RESOLVED that the Child Protection Policy be approved and adopted.  It was further proposed, seconded and RESOLVED that child protection awareness training be implemented by Cllr Wiles and the policy schedule should include any named officers. ACTION TW/GA
 
It proposed, seconded and RESOLVED that the Data Protection Policy be approved and adopted with the following updates to the Security Procedures:
  • 11.4(a) to reflect that confidential information should be kept in a locked office/work space; and
  • 11.4(b) that paper documents to be disposed of should be destroyed.
 
88/23 Finance and Accounts for Payment:
It was proposed, seconded and RESOLVED that the following accounts payable be settled:
  • West Lindsey District Council, Recharges for Uncontested parish election,  £116.28
The following contractual obligations were noted (such payments resolved to be settled during the meeting of 3 April 2023 in accordance with the Financial Regulations item 5.6):
  • Clerks wages/expenses, June 2023 - £246/£45.45 TOTAL £292.06
  • AJ Williams grass cutting June 2023/grounds person (50% 2023 £239.40/£543 TOTAL £782.40.
89/23 Planning:
145870 - Received 26 June 2023.  Amends from application received February 2023 (no comments from PC). Planning application for change of use from pasture land to touring caravan site including a laundry unit, shower/toilet block, office/reception unit, electricity unit, raised embankments and the creation of an access.  Land off Station Road Moortown Market Rasen LN7 6HZ.  After discussion, it was proposed, seconded and RESOLVED that Cllr Hall contact the Case Officer at West Lindsey for further information and, if needed, discuss an extension for the Parish Council to comment.
 
146794 - Received 22 June 2023.  Planning application for pool for 'open-air' swimming and paddle boarding and erect changing room building.  Watermill Farm Station Road Moortown Market Rasen, Lincolnshire LN7 6HZ.  After discussion, it was proposed, seconded and RESOLVED that the Parish Council would submit comments regarding concerns around safety measures and ask why safety provisions were not listed.
146612 - Received 17 May 2023.  Planning application for a replacement livestock building. At Hall Farm Thornton Road South Kelsey Market Rasen LN7 6PS.  After discussion, no further action is required.
 
146559 - Planning application for change of use of cafeteria/bar to office accommodation, change of use from touring caravan area to siting of 37no. static caravans and 4no. holiday homes being variation of condition 9 of planning permission 145001 granted 16 August 2022 - to allow the static caravans to be occupied for 12 months a year.  Objections and comments sent 22 May 2023.  The meeting noted that permission has been granted with conditions on 12 June 2023.
 
146159 - Planning application for change of use from storage/scrap yard to site for lodges.  Land off Station Road Moortown Market Rasen LN7 6HZ.  Objections and comments sent 9th March 2023.  The meeting noted that permission has been granted with conditions on 21 June 2023.
 
90/23 Training Requirements/Non-core LALC training:
The meeting discussed the benefits of LALCs Neighbourhood Planning training and it was proposed, seconded and RESOLVED that Cllr Alan Niven and Cllr Carol Niven be authorised to attend on 26 September.  ACTION GA
 
 
91/23 Personnel Committee, appoint member(s) and update Terms of Reference:
It was proposed, seconded and RESOLVED that Cllr Alan Niven be appointed as a member of the Personnel Committee and that the Terms of Reference be updated to reflect changes to the members and the Clerks employment contract.  ACTION GA
 
92/23 Banking update:
After discussion it was proposed, seconded and RESOLVED that Cllr Marriott contact Lloyds for an update and nominate the Clerk as a contact for banking updates.  ACTION CM/GA
 
93/23 Allotment/agreement - update:
Cllr Coleman-Scott reported that herself and Cllr A Niven had met with prospective allotment holder and that the draft Allotment Agreement had been circulated to members the week prior to the meeting.  After discussion, it was proposed, seconded and RESOLVED that the Allotment Agreement be approved and adopted for use and duly signed by the Chair and allotment holder at a mutually convenient time.  ACTION GA/JCS
 
It was noted that the resolution referring to the wild flower section at the June 2023 meeting was made in error and this land could not be used by the Council as it belong to a member of the community.
 
 
94/23 Broadband update:
Cllr Hall reported that an Openreach meeting for the local community will take place on 10 July at 6.30pm at South Kelsey Village Hall.  Cllr Hall and Cllr C Niven confirmed they have been in discussion with the local community. It was noted the consultation periods end on 31 August 2023.
 
 
95/23 Park Group update:
Cllr Marriott confirmed that a meeting of the Park Group will be arranged and the local community invited to attend.  ACTION CM
 
 
96/23 Park Risk Assessment:
Cllr Marriott confirmed that monthly risk assessments have been carried out on the playground equipment and that these would be forwarded to the Clerk to keep on file.  ACTION CM/GA
 
After a discussion around health and safety and a point of contact, it was proposed, seconded and RESOLVED that the playground sign be updated with emergency contact details, directing members of the public to the Parish Council website contact page.  It was noted Cllr Marriott will research new sign.  ACTION CM
 
 
97/23 Neighbourhood Plan - update:
After discussion to regenerate the Neighbourhood Plan Committee, it was proposed, seconded and RESOLVED that Cllr Marriott arrange an informal meeting with the local community and create flyers with key points and benefits of the Neighbourhood Plan.
 
It was noted that Cllr Morris will provide an example flyer to Cllr Marriott and that the Clerk will check availability of the Village Hall for the potential meeting date of 13 September 2023 at 6.30pm.  ACTION CM/PM/GA
 
 
98/23 Introduction of the Parish Council to local community:
After discussion, it was proposed, seconded and RESOLVED that Cllr C Niven contact the Church Newsletter for prices and deadline of the next publication, for the Council to provide updates on Council Members and Community Groups to the local community.   ACTION CN
 
 
99/23 Kelsey in bloom - Flower boxes maintenance:
Deferred until next meeting
 
 
100/23 Community Speed Watch update:
The meeting considered the information gathered by the Clerk including concerns received from the community, Highways requirements and quotes from contractors.
 
After discussion, it was proposed, seconded and RESOLVED that Cllr Niven investigate mobile Radar Speed Signs for the Parish.
 
The meeting discussed concerns around risk assessment and noted that Lincolnshire County Council would carry out risk assessments of any proposals put forward by the Parish Council.  It was further noted that LCC would not be able to offer any funding for this project.
 
 
101/23 Items for the Agenda of meeting on 7 August 2023:
  • Planning
  • Kelsey in Bloom, flower boxes plan
  • Policies update
  • Church Newsletter - Parish Council spread
  • Speedwatch update
  • Broadband update
  • Neighbour Plan update
  • Park Group update
  • Banking update
  • Asset review
 
Parish Council moved to closed session at 21.12 to discuss exempt information
 
Date and Time of Next Meeting
to be held at the Village Hall, South Kelsey
on Monday, 7 August 2023 at 7pm