Meeting minutes March 2023
SOUTH KELSEY & MOORTOWN PARISH COUNCIL
Draft Minutes of the Parish Council Meeting
held in the Village Hall on 6 March 2023 at 7pm
Present: Cllr Juliet Coleman-Scott (Chair), Cllr Tina Wiles, Cllr Andrew Wilkinson, Cllr Lisa Pearce
In attendance: County Councillor Tom Smith, Gina Andrews (Clerk) and three members of the public
Public forum for parishioners to ask questions:
Residents raised concerns regarding the following:
Dog fouling: Thought to be getting worse in the park. Signs are no longer in place. The meeting discussed the use of wildlife cameras - footage from these can be used as legal evidence against individuals. Authority for use will be required. It was agreed this will be added to the Agenda of future meetings.
Speeding: In particular through Waddingham. The meeting confirmed that the PC are still looking into controlling speeding through the village. The meeting agreed to request an Archers Survey for Waddingham Road. ACTION GA
Park bench: Cllr Coleman-Scott confirmed that the bench is on order and the Council are awaiting the delivery date.
Fencing: An area in the children’s play area has a gap with no fencing posing a risk. The gate in the play area is also faulty. It was agreed this should be brought to the attention of the Park Group Committee. Cllr Coleman-Scott confirmed she would investigate. ACTION JCS
Update from County and District Councillors:
LCC: County Councillor Tom Smith confirmed a Council Tax rise of 4.99% (Expenditure by 1.99% and made an increase of 3.00% for Adult Social Care).
Cllr Smith sought clarification on the location for the speeding gates. The meeting confirmed the location is at the village boundaries (not at the cross roads, though it was noted that the boundaries are close to the cross roads in Moortown). Cllr Pearce to send Cllr Smith ‘What3words’ for the exact locations, which can then be passed on to Highways for authorisation. ACTION LP
Cllr Smith sought clarification on the location for the speeding gates. The meeting confirmed the location is at the village boundaries (not at the cross roads, though it was noted that the boundaries are close to the cross roads in Moortown). Cllr Pearce to send Cllr Smith ‘What3words’ for the exact locations, which can then be passed on to Highways for authorisation. ACTION LP
Cllr Smith discussed the recent bout of burglaries in the village and asks residents to keep vigilant. The meeting discussed a Neighbourhood Watch scheme and advised it could be beneficial for residents to create WhatsApp Neighbourhood groups to communicate concerns with each other. It was noted that not everyone is on Facebook, but concerns are posted to the community Facebook pages too.
Cllr Smith informed the meeting that the sink hole located by the bus shelter in Moortown is in progress; confirming the drain will be investigated before fixing the sink hole and that who is responsible for what is being clarified.
Cllr Smith confirmed Highways are looking at a resurfacing scheme for Station Road, Moortown. It is in the early stages with the full support of Cllr Smith.
Formal Parish Council Meeting commenced; Standing Orders invoked:
23/20 To receive apologies and reasons for absence:
Councillor Craig Marriott and District Councillor Peter Morris
23/21 To receive declarations of interest under the Localism Act 2011 - being any pecuniary or non-pecuniary interest in agenda items, not previously recorded on Members’ Register of Interests:
None noted
23/22 To approve draft minutes of Meeting held on 6 February 2023:
These were accepted as a true record and duly signed.
23/23 Clerk’s Report on Matters Outstanding and Correspondence:
The Clerk confirmed that Ali Hickie, Information Officer, Lincolnshire County Council has assisted with tidying the website. Ms Hickie also provided the Clerk with procedures for updating website pages.
The Clerk confirmed that Dawn Cowling, PCSO Caistor Neighbourhood Policing Team is due to attend the Council Meeting of 7 August.
Correspondence received - see Appendix A
23/24 Finance and Accounts for Payment:
JCS presented invoices from South Kelsey Village Hall for February and March 2023 (£38), the Clerks wages and expenses (Feb £222.38/Mar £150), Cllr Coleman-Scott expenses - park keys (£14.10)/stamps (£7.60). The meeting approved all for payment. ACTION: JCS
23/25 Planning:
146019 - application for no1 self contained dwelling at North View, Brigg Road, South Kelsey LN7 6PH. House to be changed into x2 dwellings. It was proposed by TW and seconded by AW and subsequently resolved that the PC has no objections. ACTION GA
146159 - application for change of use from storage/scrap yard to site for lodges. Land off Station Road, Moortown LN7 6HZ. The meeting discussed an existing objection from a resident in an adjacent bungalow where the land is currently being used to paddock their donkeys. It was proposed by JCS and seconded by TW and subsequently resolved that the PC object to this planning on grounds of the accumulative effect this development will have on the resources of the community. The objection is also to note that a resident will be surrounded on three sides, which will have adverse effects on their quality of life and property. A comment is also to be made that no planning notice has been displayed making it difficult for residents to raise objections. ACTION GA
23/26 Policies:
Equality, Disability & Inclusion (EDI):
Cllr Pearce brought to the attention of the meeting an EDI appendix could be added to policies to highlight any disadvantages for a person with disabilities. Any issues flagged can then be evaluated and policies updated as required.
The meeting discussed that the policies have been written using generic policy wording. It was proposed by TW and seconded by JCS and subsequently agreed by the PC that instead of completing EDI appendices for each policy, risk assessments be carried out for individuals as and when necessary.
Cllr Pearce confirmed that she would contact LALC to discuss further EIAs and what the EDI is for their policies. ACTION LP
Child Protection and Vulnerable Adults:
Cllr Wiles confirmed that a Nominated Person is required for issues around Child Protection and Vulnerable Adults. It was proposed by JCS and seconded by LP and subsequently agreed by the PC that Cllr Tina Wiles be added as the Nominated Person and would offer awareness training sessions. It was further agreed the designated GDPR Officer be The Clerk.
23/27 Community Speed Watch:
The meeting observed that the PC are awaiting permission from Highways before agreeing on gate specifics. Once authority has been granted the PC will look into getting quotes for specific gates and installation. ACTION TS
23/28 Neighbourhood Plan Meeting:
Deferred until after the May elections.
23/29 South Kelsey Church - funding request:
The meeting discussed the recent request for assistance with grounds maintenance and repairing of Church Tower Clock. It was noted that the budget for the year had already been allocated with the precept set. Therefore no budget is available. It was proposed by TW and seconded by JCS and subsequently agreed by the PC that this be added to the November agenda when the precept for 2024/25 will be discussed. The meeting further noted that this was not a guarantee of funding available. ACTION GA
23/30 Election/nomination paperwork:
Cllr Wiles will make an appointment for after 13 March to submit nomination paperwork.
Cllr Pearce announced to the meeting they will not be standing for re-election. Cllr Pearce confirmed that they would still like to be involved in the Neighbourhood Plan. The PC will be sorry to see Cllr Pearce leave and thanked Cllr Pearce for all her support during their time with the PC.
23/31 Coronation:
It was noted that West Lindsey District Council confirmed that there is no funding available for the Coronation.
23/32 Items for the next Agenda
It was noted that the meeting on 3 April will take place during the Pre-election process where normal Council business only will be discussed.
Parish Council moved to closed session at 20.50 to discuss exempt information
Date and Time of Next Meeting
to be held at the Village Hall, South Kelsey
on Monday, 3rd April 3023 at 7.00pm
APPENDIX A
CLERK’S REPORT - 6 MARCH 2023 - CORRESPONDENCE
8 February - Michael Day JACS UK Ltd re Village Gateways (price-list received 16 Feb)
10 February - WLDC outstanding invoices
10 February - Lloyds Bank re online banking request.
10 February - Cllr Smith emailed to confirm issue with Caistor Canal has been reported
10 February - LCC - Temporary Traffic Restriction Holton Le Moor. Holton Le Moor Level Crossing (A46, O/S Map Ref TF 092 974). 4 March to 5 March.
14 February - Teri Dimbleby, Lincolnshire Voluntary Engagement Team re National Lottery Fund for Community Partnerships and Community Spaces
15 February - Cllr Morris, confirming no WLDC grant available for the King’s Coronation celebrations.
15 February - Simon Clarke, Watermill Leisure Park re Press Release/De-fib
16 February - Jane Beeson, Church Warden, St Mary and St Nicholas, South Kelsey. Re funding for grass cutting/green space maintenance and Church clock.
16 February - WLDC Planning application 146159.
17 February - Astro Funding raising clothing boxes
17 February - Cllr Smith forward Preparing for Very Strong Winds Newsletter from Northern Powergrid.
23 February - Keep Britain Tidy, Spring Challenge.
24 February - Lincolnshire Voluntary Engagement Team, Village Hall Improvements.
28 February - WLDC Planning 145870. Change of use from pasture land to touring caravan site including access. Land off Station Road, Moortown.
1 March - Environment Agency. Re Caistor Canal investigation. No further action at present.
3 March - LCC - re advertising vacancies on Lincolnshire County Council jobsite.
4 March - Caistor Police Newsletter.